Employment

We seek staff members who have a passion for the arts and who enjoy working in a creative and demanding environment. As an Equal Opportunity Employer, Portland Center Stage is committed to supporting a diverse workforce and does not discriminate in employment based on race, color, religion, sex or national origin. Qualified applicants are considered for all positions without regard to age, marital status, sexual orientation, or the presence of a non-job-related medical condition or handicap.


Executive and HR Assistant

Portland Center Stage is seeking to hire an adaptable, articulate, and highly motivated professional with two to three years experience in the executive assistant field to work closely with and provide administrative support to the Artistic Director, the HR Director and the Board of Directors, The position is full time, non-exempt.

Essential Responsibilities

  • Provide executive support to Artistic Director, including calendar management, expense tracking and reimbursements, and special projects.
  • Coordinate board meetings and act as staff liaison to the board.  Record, archive and disseminate board meeting minutes and coordinate board/cast dinners.
  • Ensure prompt and efficient response to all queries and requests.
  • Coordinate Leadership Team meetings.
  • Work with HR director to coordinate staff meetings, orientations, gatherings and trainings. Ensure all new employee paperwork is accurately completed and submitted promptly to Finance while assisting in data entry into required databases and payroll systems.
  • Assist in insurance benefits tracking for employees.
  • Assist in administering job searches, interviews and notifications.
  • Maintain staff contact lists and playbill listings.
  • Maintain staff mailboxes and company bulletin board.
  • Maintain Employee Handbook.
  • Provide office management by monitoring and ordering supplies, sort and take out mail, facilitate UPS shipments, perform cash handling procedures with accounting daily for checks received.
  • Represent HR at all Bridge Committee meetings.

Qualifications

  • 2 years of experience working in the executive assistant field.
  • Knowledge of non-profit business management/human resources helpful.
  • Passion for the arts, particularly theater, a plus.

Skills and Knowledge

  • Demonstrated success in working as a member of a team and developing effective working relationships
  • Commitment to high standard of professional ethics in working with highly confidential, sensitive information.
  • Comfortable with ambiguity and ability to respond adeptly to rapidly changing prioritiesAbility to work well under pressure.
  • Excellent verbal and written communication skills.
  • Extremely detailed oriented and organized with the strong ability to successfully multi-task as necessary or requested.
  • Ability to lead multiple long – and short term projects simultaneously, meeting all related deadlines with the ability to plan, prioritize, coordinate, and manage own work.
  • Proven ability to work unsupervised, make decisions and solve problems independently, effectively, and creatively.

Physical Requirements and Working Conditions

  • The work environment is in an office.
  • The work hours are daytime with occasional evenings or weekends necessary.

Salary & Benefits

  • Hourly wage of $15.
  • Medical benefits, including health, dental and vision available 1st day of month following hire.
  • Paid vacation, sick and personal days
  • 403 (b) retirement plan available with a 1% company match.
  • Complimentary tickets to each production.

To Apply

Send a cover letter and résumé to hr@pcs.org. Please use the subject line “Executive and HR Assistant/PCS Website.” No phone calls, please.

No positions currently available



Portland Center Stage is committed to supporting a diverse workforce and does not discriminate in employment based on race, color, religion, sex or national origin. Qualified applicants are considered for all positions without regard to age, marital status, sexual orientation, or the presence of a non-job-related medical condition or handicap.

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